Equipment QR tags and scan-to-inspect

Every piece of equipment you add gets its own QR tag automatically. Stick it on the unit and anyone can scan it with a phone camera to see what that unit is and start its inspection.

1. 1
   Print the tags

   Open a unit and choose QR tag to print or download one label. To tag a whole fleet at once, use QR Labels on the equipment register for a printable sheet. Each label carries the unit number, name, and type beside its code, so crews know what they are scanning before they scan it.

2. 2
   Scan the tag

   The page shows the unit: photo, unit number, type, make and model, plate, current meter reading, service status, and how many defects are open against it.

3. 3
   Tap Inspect

   The right inspection form opens with the unit already filled in: type, unit number, fuel, and service due. You add the current odometer or hours and work through the checklist.

4. 4
   Or start from the form

   Opening an inspection from the forms list instead narrows the equipment list to the types that inspection is for, so a vehicle inspection offers vehicles. Search by unit number, name, or type to find the one in front of you.

5. 5
   Sign and submit

   Signed in, you are recorded as the inspector and sign on the spot. Not signed in, you can log in or continue as a guest by entering your name, then sign.

A failed item still raises a corrective action and a deficiency against that unit, exactly as it does when the inspection is started from the forms list.